We are pleased to introduce a significant improvement to our Claim module: the addition of GST, supplier, and receipt number input fields has been introduced to your PAM website. These enhancements provide richer data capture for expense claims, making it easier for finance teams to process, reconcile, and report on employee expenses.
This free enhancement is available to all PayAdvisorMobile® clients and requires no additional subscription or setup fees.
New Reporting Capabilities for Expense Claims
The enhanced claim module now captures more granular information with every expense claim submission. Here are the new fields available:
GST Amount
Capture the GST component of each claim for accurate tax reporting and input tax credit tracking.
Receipt Number
Record the official receipt or invoice number for easy cross-referencing during audits.
Supplier Details
Record the vendor or supplier name for each expense, enabling supplier-wise spending analysis.
Claim Trend Analysis
With the enhanced data captured in each claim, PayAdvisorMobile® now supports more comprehensive trend analysis for your organisation's expenses:
Department-Wise Expense Breakdown
The claim reporting module allows managers and finance teams to view expense breakdowns by department. This is particularly useful for:
Budget Monitoring
Compare actual department-level claims against allocated budgets to ensure spending remains within approved limits.
Cost Centre Allocation
Allocate expenses to the correct cost centres based on department, supporting accurate management accounting.
Inter-Department Comparison
Compare expense patterns across departments to benchmark spending and identify areas for cost optimisation.
Export Options
All enhanced claim reports can be exported for use in external tools, presentations, and financial systems:
| Export Format | Best For | Includes |
|---|---|---|
| Excel (.xlsx) | Data analysis, pivot tables, further processing | All claim fields including GST, receipt number, supplier, amount, category, status |
| Formal reporting, audit documentation, management review | Formatted summary with department breakdowns and totals |
Tip: Use the Excel export when you need to perform additional calculations or create custom charts. Use the PDF export for sharing summary reports with management or for audit record-keeping.
Audit Trail and Compliance
A robust audit trail is essential for regulatory compliance and internal controls. The enhanced claim module maintains a complete record of every action taken on each claim:
Compliance Note: The enhanced audit trail supports IRAS requirements for expense documentation and GST input tax claims. Having receipt numbers, supplier details, and GST amounts recorded directly in your HRMS simplifies the process during tax filing and audits.